Welcome to Cut Time!



As you get started with your Cut Time account, make sure it is properly set up by following the instructions outlined in the video and listed below for your reference.

  1. Verify your organization's account information.
    1. Click on the Tools menu in the header bar.
    2. On the right hand side of the screen under Tools/Set up and configuration, click on the first link listed, which is your Organization’s information. 
      • Fill in your organizations information.  This information will be used for billing purposes with J.W Pepper and will also appear on items within your account such as Financial Statements and Attire/Inventory Contracts.
      • Make sure to list the correct billing zip code your organization uses for accepting financial payments.
      • The time zone you choose will effect what is displayed within your calendar
      • Change the default date your school year starts.  This is also the date that your account will automatically rolls over to the next school year. (See How)
      • Un-check the box next to Payment receipt's if you wish your members to NOT automatically receive a digital receipt each time a payment is entered.  If you leave this box checked they will receive an electronic receipt each time you enter a payment into the system or a payment is electronically applied to their account through your payment processor.
    3. Click Save.

Note: This is also where you can change the name of your organization.  Editing your organization's name here will change it throughout your Cut Time account.

2. Update your personal information.

  1. Click on the Cut Time logo in the upper left hand corner to get back to your dashboard
  2. From your dashboard scroll down to your Contact/demographic information section.
    • Complete the form by filling in your personal account information. 
      • If you wish to receive text messages remember you must select a Mobile Provider. Without a provider selected you will not receive any text messages.
      • If you have more than one account it is advised that you set up a user name for each account.  If you try to login with the same email and password combination for each account it will lock you out.
  3. Click Save.

3. Add yourself to a group or ensemble.

  1. From your dashboard, scroll down to Program participation located below your Contact/demographic information.
  2. Click Add record
  3. Select the Ensemble/Group you are creating from the drop-down menu
  4. Select your position for this Ensemble/Group from the Position drop-down menu.


5. Click Save

6. Repeat the above steps for each Ensemble/Group you are apart of.


Tip: Get familiar with Cut Time's modules. (See How)


You're now ready to start adding people, instruments, attire and music library items to your account. 


To get your program's data into your account, you will need to copy your data from your existing spreadsheet into the Cut Time importer templates provided and send them to support@cuttime.net or follow the steps for adding each record manually.


Send Cut Time your Spreadsheets

  • Download the Cut Time importer templates attached in this document for People, Instruments, Attire, and Music Library
  • Transfer your data to the Cut Time templates by copying and pasting into the appropriate fields.

Note: If your program is not tracking data for a specific column in the provided templates skip the column and leave it blank. ALL columns must be left in order specified for the importer to accept them.




Additional information on adding new records, follow these links:

  • Adding People 

(See How: Create A New Record Import Spreadsheet | By Invitation)

  • Adding Instruments 

(See How: Create A New RecordImport Spreadsheet)

  • Adding  Attire

(See How: Create A New Record | Import Spreadsheet)

  • Adding  Music Library

(See How: Create A New Record | Import Spreadsheet)