Send emails to make sure the message gets through. And, Cut Time doesn’t charge you for sending messages!

  1. Select the Communications drop-down menu and select Send Email/Text.
  2. The radio button for Send message via defaults to Email.
  3. Select the recipients you want to send to. All emails must include a minimum of 2 recipients.

    Build the list of recipients:

    Cut Time allows you to build a recipients list by selecting Ensemble/Group, Sections, or Positions and/or assigned roles within your database.

    If you work with Select Group options, Cut Time will compile a combined list of all members in each option you select from the drop-downs.

    To (Select Group)

    Ensemble/Group - This drop-down lists all the Ensembles/Groups defined in your Cut Time database. Use this to email all members of a specific Ensemble/Group.

    Sections - Use this to email all members of a particular Section across all Ensembles/Groups. 

    Positions - Use this to email all members of a particular Position across all Ensembles/Groups.

    Note: You will likely use these selections independently, not in combination. The results are cumulative; the Sections and Positions selections do not filter the results to particular Sections and Positions within the selected Ensemble/Group

    Student Leaders - Use this to filter the list to include only the Student Leaders within the selected Ensemble/Group, Sections, or Positions.

    And/Or Send to All [Year]

    You can also send email to all members assigned to specific roles in your database – Parents/Guardians, Staff/Faculty, Cut Time Administrators, Students, Volunteers and Donors. You can add these roles to the recipients chosen with the Select Group drop-downs above, or you can send to these roles by themselves without selecting any Ensemble/Group, Sections, or Positions.

    Example. Select Ensemble/Group = Concert Band and All Staff/Faculty

    Create and send the email:

  4. Manually enter addresses in the cc field if you want to add people outside of the selected criteria.
  5. Enter the subject in the Subject field. The subject is a required field. The email will not send if this field is left blank.  
  6. Enter the Message in the body of the email. The email will not send if this field is left blank.
  7. Click the Preview Message button to view the message.
  8. Use the Edit Message button if you need to make any changes prior to sending.
  9. Click on the "Your Message will be sent to [#] people based on your "To" selections listed below." to view the recipient list.
  10. Click the Send Message button to send the email.

A copy of the email will appear in your Message Archive list once it is sent.