WHAT INFORMATION IS REQUIRED FOR MY UPLOAD? 


Category (A), Section (B), and Item (C) are the only mandatory columns within the Cut Time Inventory import template.


WHAT IS A CATEGORY?

  • Categories (A) is a broad way of sorting your Inventory

Examples:

  • Instruments
  • Miscellaneous
  • Equipment
  • Etc.

WHAT IS A SECTION?

  • Section (B) are the classified groupings of your Inventory

Examples:

  • Strings
  • Brass
  • Woodwind
  • Percussion
  • Electronics
  • Furniture
  • Etc.

WHAT IS AN ITEM?

  • Items (C) are the specific names of your Inventory item

Examples:

  • Percussion Cart
  • Violin
  • Ballet Bar
  • Choral Risers
  • PA System
  • Keyboard
  • Trumpet
  • Drum Major Stand
  • Etc.


WHAT DOES LOCATION REFER TO?

  • In Attire Location (E) means the physical location where the article of clothing is at

Examples:

  • HS Band Room
  • Choir Room
  • Locker Room
  • Stage
  • Band Truck
  • Missing

ASSIGNED TO (COLUMNS O-P):

  • If you have already given an item to a member, you can assign it to them here (O-P) while importing your data into Cut Time
    • The member must already exist within your account
    • The members name MUST match EXACTLY with their profile or the item will not link properly
    • Assigned Date (P) is the day the item was given to the member
      • If no date is provided it will default to the date the import is done on

REPAIR HISTORY (COLUMNS Q-V):


  • If creating a repair history there MUST be a "Y" listed under "Repair History" (Q)
  • The name in "Repair Requested By" (R) MUST match a profile within your account or the name will not import
  • Only 1 repair history/request can be imported per item
  • Repair requests can be current or historical
    • Leave "Date Repaired" (U) blank to indicate repair still needs to be completed
    • Fill in "Date Repaired" (U) with date serviced if repair was completed

WHAT IF I HAVE ADDITIONAL INFORMATION THAT ISN'T ON THE TEMPLATE?


  • Additional columns may not be added
  • Column headings may not be changed with the exception of Custom Fields
  • Please contact our Cut Time Consultants at 1-800-310-0087 for help/ recommendations with advice if you can not figure out where to place something within the template
  • If the template is altered it will be sent back to be fixed before it can be uploaded